Group Travel Program
Organize Your Group, Choose Your Destination, and Save Big
Organize Your Group, Choose Your Destination, and Save Big
Gathering friends or family for an active vacation is the perfect way to celebrate a milestone, embark on a new adventure with your ski club pals, or host an unforgettable alumni reunion.
Right now, you can save money for both yourself and your travel companions—and even earn a FREE vacation through our Group Travel Program! Your dedicated VBT | Country Walkers Group Tour Manager, will be with you every step of the way, handling all the details, from flights to any extended stays before or after our tours. All you need to do is choose your destination, and we’ll take care of the rest!
Group Organizers receive a special thank you gift for bringing a group.
The free trip cost is calculated based on the Tour only price.
For 2027, new guests can earn the Refer-a-Friend credit on group tours.
*Discovery tours can accommodate 16 passengers on tour, so the highest rebate on a Discovery tour would be one free trip at 11 people.
Private departures:
Holding Space:
See below information and more FAQs.
Your only responsibility is to gather your group for your chosen departure date. We handle everything else—reservations, customer service, and all needs while on tour.
Group compensation is earned with at least nine paying guests. For an exclusive group departure, a minimum group size of 17 people is required. You must fill every cabin on the ship to reserve a private boat on a Bike & Boat tour.
Simply gather a group of 10 travelers plus yourself on any Guided Bicycling or Walking vacation and as the 11th guest of the group you will qualify for our free trip reimbursement.
For 2026, The Group Organizer discount is calculated based on the average amount paid per person excluding Travel Protection Plan, air upgrades, cabin upgrades, business class upgrades, and applied credits.
Please note: The group discount cannot be combined with the Refer-a-Friend Program or other promotional discounts.
For 2027 Guided vacations, the Group Organizer discount is calculated based on the Tour Only package price and can be combined with the Refer-a-Friend program. It does not include air package costs, single supplements, Travel Protection Plan, air upgrades, cabin upgrades, business class upgrades. Our program also includes a Group Organizer gift.
Please note: The Group discount cannot be combined with Promotional Discounts, Web Specials, or Travel Advisor commissions or bonuses.
You can expect to receive your check in the mail approximately two weeks before you depart.
You are eligible to earn $150 in Travel Credits for each new traveler you refer through our Referral Program.
Below are some helpful hints from our successful group organizers. There are many ways to spread the word about your trip—here are a few that have worked well.
Host an Informational Group Meeting
Share details of your upcoming trip with interested travelers at a casual gathering or cocktail party with a travel theme. We can help!
We can provide trip materials and information to hand out to your travelers.
Mail a Catalog or Tour Itinerary
Excite and encourage travelers to join your group with a personal letter and trip information. We will provide you with a catalog or other trip summary, depending on the size of your group.
Keep in Touch
Whether you pick up the phone, write a letter, or email, you need to create enthusiasm, and keep them abreast of your plans. Create a file and keep track of your contacts. Whether it is monthly or whatever frequency you are comfortable with, keep in touch.
Create a List
It could be from the clubs you have a membership in, your community or your health club, but create a large list to start to reach the widest audience. It is important to ask for addresses, phone numbers and email addresses.
Over 98% of guests tell us they plan to travel with VBT | Country Walkers again.
Yes. In fact we recommend they do just that! Your Group Tour Manager will provide you with a Group Number after you have selected a tour and departure date. Your group members should call our Tour Consultants and reference the Group Number when making a reservation.
They will need to put down a deposit of $500 per person by check over the phone or credit card.
If your group is flying out of the same city, we make every effort to reserve seats on the same flight if seat availability allows.
Travel-advisor groups are not combinable with our direct Group Travel Program benefits. Travel Advisors' discounts are not available on direct Group Reservations and will not be considered part of the total group count for the purpose of rebates. Please contact us for more information on our Travel Advisor Groups Program.
We don't offer a group discount, but we're happy to setup your group and hold space so your members have time to reserve.
Some trips and tour styles have a lower maximum passenger count depending on the destination. If the maximum group size is smaller or there are fewer than 17 spaces available when setting up your group, you’d still be able to earn with our Groups Program. Rebates will be available if you are able to travel with 9 or 11 passengers for 50% off or 1 free trip, respectively. Your Group Tour Manager will guide you through and offer helpful suggestions to find the best fit.
