Group Travel FAQ

Your only responsibility is to gather your group for your chosen departure date. We handle everything else—reservations, customer service, and all needs while on tour.

Group compensation is earned with at least nine paying guests. For an exclusive group departure on a biking or walking guided tour, a minimum group size of 17 people is required, and a minimum of 14 people is required for an exclusive group departure on a Discovery tour. You must fill every cabin on the ship to reserve a private boat on a Bike & Boat tour.

Simply gather a group of 10 travelers plus yourself on any Guided VBT Vacation and as the 11th guest of the group you will qualify for our free trip reimbursement.

For 2026, The Group Organizer discount is calculated based on the average amount paid per person excluding Travel Protection Plan, air upgrades, cabin upgrades, business class upgrades, and applied credits. Please note: The group discount cannot be combined with the Refer-a-Friend Program or other promotional discounts.

For 2027 Guided vacations, the Group Organizer discount is calculated based on the Tour Only package price and can be combined with the Refer-a-Friend program. It does not include air package costs, single supplements, Travel Protection Plan, air upgrades, cabin upgrades, business class upgrades. Our program also includes a Group Organizer gift. Please note: The Group discount cannot be combined with Promotional Discounts, Web Specials, or Travel Advisor commissions or bonuses.

You can expect to receive your check in the mail approximately two weeks before you depart.

You will still earn the $150 in Travel Certificates for each new traveler you refer through our Referral Program.

Yes. In fact we recommend they do just that! Your Group Tour Manager will provide you with a Group Number after you have selected a tour and departure date. Your group members should call our Tour Consultants and reference the Group Number when making a reservation.

They will need to put down a deposit of $500 per person by credit card.

If your group is flying out of the same city, we make every effort to reserve seats on the same flight if seat availability allows.

Travel advisor groups are not combinable with our direct Group Travel Program benefits. Travel Advisors discounts are not available on direct Group Reservations and will not be considered part of the total group count for the purpose of rebates. Please contact us for more information on our Travel Advisor Groups Program.

We don’t offer a group discount, but we’re happy to setup your group and hold space so your members have time to reserve.

Some trips and tour styles have a lower maximum passenger count depending on the destination. If the maximum group size is smaller or there is a lower number of spaces available than 17 when setting up your group, you’d still be able to earn with our Groups Program. Rebates will be available if you are able to travel with 9 or 11 passengers for 50% off or 1 free trip, respectively. Your Group Tour Manager will guide you through and offer helpful suggestions to find the best fit.