Bicycling and Walking Vacations Since 1971 Call a VBT Tour Consultant: (800) 245-3868

– Group Travel –

Save more than ever with VBT’s Group Travel Program

Our Groups Tour Manager will guide you through the group arrangements every step of the way. Here’s all you need to know to begin:

Very Good: Bring 8 people along with you, and you’ll get 50% off your trip cost.

Even Better: Bring 10 people along with you, and your trip is absolutely FREE!

The Best: Bring 16 people along with you, and you receive TWO FREE TRIPS! Plus, your vacation will be exclusive for your group only.
(Please Note: Our Bike & Barge Vacations require 24 people.)

Price Protection: Reserve now and upon confirmation of your 2017 tour date and price, you can pay in full to lock in our 2017 prices and protect yourself from any future air fuel surcharges.

For more information or to lock-in a specific trip date, call our Groups Tour Manager at 1-800-245-3868 extension 3307, or click on the form below.

Groups Tour Form

Group Travel Frequently Asked Questions:

What are my responsibilities as a Group Organizer?

Your only responsibility is to gather your group of interested travelers for your designated departure. We handle everything else—reservations, customer service, and all needs while on tour.

Is there a minimum group size?

Group compensation is earned with at least 9 paying customers. For an exclusive group departure, a minimum group size of 16 people is required. To have a private barge program, you need 24 travelers to fill some of the barge vacations.

How do I earn the free trip as a Group Organizer?

Simply gather a group of 10 travelers on any VBT Bicycling or Walking Vacation and as the 11th guest of the group you will qualify for our free trip reimbursement.

How is my Group Organizer reimbursement calculated?

The Group Organizer discount is calculated based on the average amount paid per person excluding Travel Protection Plan, business class upgrades, and applied credits. Please note: Group discounts cannot be combined with the Refer-a-Friend Program, Promotional Discounts, or Web Specials.

When do I receive my Group Organizer reimbursement?

You can expect to receive your check in the mail approximately two weeks before you depart.

What happens if I can’t get the minimum number of travelers needed to form a group?

You are eligible to earn $150 in Travel Certificates for each new traveler you refer through our Referral Program.

How do I get Started?

Call our Group Tour Manager, John,
1-800-245-3868, x3307
or submit the short groups tour form here.

Groups Tour Form

 

Can my group members make their own reservations?

Yes. In fact we recommend they do just that! Your Group Tour Manager will provide you with a Group Number after you have selected a tour and departure date. Your group member should call our Tour Consultants with the Group Number at 1-800-245-3868, Mon–Fri (8:30AM-6:30PM, EST) and Sat (10:00AM-3:00PM, EST).

What do my group members need to have ready to make their reservation?

They will need to put down a deposit of $350 per person ($500 for Bike & Barge) by check over the phone or credit card. They will also need their contact information, special dietary requests, an emergency contact, and passport information.

Will my group fly together to our destination?

If your group is flying out of the same city, we make every effort to reserve seats on the same flight if seat availability allows.
VBT Group Travel Manager, John Zelig

How do I get Started?

Call our Group Tour Manager, John,
1-800-245-3868, x3307
or submit the short groups tour form here.

GROUPS TOUR FORM

Helpful Hints

Below are some helpful hints from our successful group organizers. There are many ways to spread the word about your trip—here are a few that have worked well.

Watch our Group Tour Program Webinar

Learn how easy it is to become a Group Organizer as our team answers frequently asked questions and shares great tips on how to gather a group of like-minded travelers. CLICK HERE TO WATCH.

Host an Informational Group Meeting

Share details of your upcoming trip with interested travelers at a casual gathering or cocktail party with a travel theme. We can help!

VBT can provide Trip Materials and information to hand out to your travelers. Ask our Group Tour Manager, John for details at 1-800-245-3868 x3307.

Mail a Catalog or Trip Itinerary

Excite and encourage travelers to join your group with a personal letter and trip information. We will provide you with a catalog or other trip summary, depending on the size of your group.

Keep in Touch

Whether you pick up the phone, write a letter, or email, you need to create enthusiasm, and keep them abreast of your plans. Create a file and keep track of your contacts. Whether it is monthly or whatever frequency you are comfortable with, keep in touch.

Create a List

It could be from the clubs you have a membership in, your community or your health club, but create a large list to start to reach the widest audience. It is important to ask for addresses, phone numbers and email addresses.

Xanterra

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VBT Bicycling and Walking Vacations, 426 Industrial Ave, Suite 120 Williston, VT 05495
Talk to a VBT Tour Consultant: (800) 245-3868